VandyWorks is a workforce management system used by Vanderbilt University Medical Center (VUMC) to streamline employee scheduling, shift trading, time-off requests, and more. Initially implemented at Vanderbilt University Medical Center (VUMC), VandyWorks has significantly enhanced operational efficiency by simplifying the process of managing complex healthcare staffing needs. With features that allow easy shift assignments, tracking time-off requests, and providing quick access to employee schedules, it has become an invaluable tool for hospital staff and administrators alike.
The core function of the VandyWorks system is its ability to offer real-time visibility into workforce data, ensuring that the right people are scheduled for the right shifts. This helps hospitals reduce scheduling conflicts and optimize resources. With the healthcare sector becoming increasingly complex, tools like VandyWorks are vital to maintaining a well-functioning and organized workforce.
In the dynamic environment of health care, managing shifts and schedules can be a logistical nightmare. Hospitals must ensure they have the right staff, with the right skills, at the right times. VandyWorks offers a seamless, user-friendly solution that addresses this challenge by automating and optimizing the scheduling process. It enables healthcare institutions to improve efficiency, reduce human errors, and enhance staff satisfaction by giving them more control over their schedules.
By integrating features such as self-scheduling software, shift trading, and time-off management, VandyWorks helps healthcare organizations meet the growing demand for flexible and reliable workforce management. This results in smoother operations, fewer staffing gaps, and a more engaged workforce.
Vanderbilt University Medical Center (VUMC) is one of the leading academic medical centers in the United States. Based in Nashville, Tennessee, it serves as a hub for innovative research, health care, and medical education. VUMC is renowned for its exceptional patient care and cutting-edge technology, making it a prime candidate for implementing advanced workforce management solutions like VandyWorks.
By adopting VandyWorks, VUMC has not only streamlined internal operations but also set a benchmark for other healthcare institutions in terms of staffing management. As a prominent institution, VUMC’s experience with VandyWorks offers valuable insights for hospitals looking to enhance their workforce efficiency.
Key Features of VandyWorks

Self-Scheduling Capabilities
One of the standout features of the VandyWorks system is its self-scheduling capabilities. This allows employees to take control of their work schedules by selecting shifts that align with their preferences and availability. With the VandyWorks self-service portal, employees can view open shifts and request time slots that fit their personal schedules, helping them achieve a better work-life balance.
For health care professionals, self-scheduling ensures they can manage their shifts around personal obligations, reducing burnout and increasing job satisfaction. This feature is especially useful in environments like hospitals where shift changes are frequent and demand flexibility.
Shift Trading and Management
Another crucial aspect of VandyWorks is its shift trading functionality. This allows employees to swap shifts with one another, ensuring that staffing levels are maintained without requiring administrative intervention. The system automates the approval process, making it seamless and efficient. By offering this feature, VandyWorks not only helps reduce scheduling conflicts but also empowers employees to make adjustments to their schedules without needing to go through a manager every time.
Shift trading tools like those offered in VandyWorks are particularly beneficial for healthcare workers, where flexibility is essential due to varying patient care needs. It fosters a collaborative and efficient work environment while improving employee morale.
Time-Off Requests and Approvals
Managing time-off requests is a critical function in workforce management, especially in healthcare settings where adequate staffing is crucial. VandyWorks simplifies this by providing a streamlined process for employees to request vacation, sick leave, or other types of time off. Employees can submit requests directly through the VandyWorks employee portal, where managers can review and approve them in real-time.
By automating the time-off management process, VandyWorks reduces the likelihood of human error, prevents scheduling conflicts, and ensures that staffing requirements are always met. This system also enables transparent communication between staff and management, fostering a positive work environment.
Mobile Access and Employee Tools
With the growing demand for mobile scheduling solutions, VandyWorks has evolved to offer an intuitive mobile app. The VandyWorks mobile app gives employees on-the-go access to their schedules, shift trading options, time-off requests, and more. This feature is particularly beneficial for healthcare workers who may not always have access to a desktop computer during their shifts.
Through the mobile app, healthcare staff can manage their work schedules, request time off, and even trade shifts directly from their smartphones. This increases flexibility and empowers employees to manage their time more effectively, improving overall staff satisfaction and operational efficiency.
Integration with Hospital and Healthcare systems
VandyWorks is designed to integrate seamlessly with other healthcare systems, including HR and payroll software. This integration allows for a smooth transfer of workforce data, ensuring that all departments are aligned and working with up-to-date information. The Infor CloudSuite, which powers VandyWorks, provides a comprehensive cloud-based solution that supports real-time data sharing and collaboration between departments.
By connecting to existing hospital systems, VandyWorks ensures that there is no duplication of efforts, making the workforce management process more efficient. Integration with payroll systems ensures that employees are paid accurately for the hours they work, further enhancing trust and transparency within the organization.
The Transition from VandyWorks to Infor Workforce Management (WFM)

Reasons for the Transition
In 2024, VUMC made the strategic decision to transition from VandyWorks to Infor Workforce Management (WFM), a cloud-based platform designed to further enhance workforce optimization. The decision was driven by the need for more advanced features, better scalability, and improved efficiency in managing the hospital’s growing and diverse workforce. Infor WFM provides a broader set of tools for scheduling, labor forecasting, and time tracking, all of which are essential for managing large healthcare teams effectively.
The transition to Infor WFM allows VUMC to leverage cutting-edge technology and streamline its workforce management processes even further. The new system offers greater flexibility, better data insights, and more powerful automation capabilities.
What Infor WFM Brings to the Table
Infor WFM offers several key improvements over the VandyWorks system. It provides enhanced data analytics, which enables managers to forecast staffing needs more accurately. It also includes features like Single Sign-On (SSO), which improves security and simplifies access for employees. The system’s cloud-based nature ensures better scalability, allowing VUMC to grow its workforce without worrying about software limitations.
With cloud-based workforce solutions like Infor WFM, hospitals and healthcare providers can improve decision-making by having real-time access to workforce data. This empowers managers to make informed decisions regarding staffing, scheduling, and payroll, ultimately leading to more efficient operations.
How the Transition Impacts VUMC Staff and Operations
For VUMC staff, the transition to Infor WFM brings many benefits. Employees now have access to a more user-friendly self-service portal, which provides real-time updates on their schedules, shift trading options and time-off requests. The Infor CloudSuite platform also enhances communication between staff and management, making it easier to track staffing levels, manage schedules, and forecast labor needs.
The transition also has operational benefits. With the cloud-based workforce management tools, VUMC can better manage its staffing requirements, reducing scheduling conflicts and ensuring that the hospital is always adequately staffed. In the long term, the transition is expected to improve both operational efficiency and staff satisfaction.
Key Features of Infor WFM vs. VandyWorks
While VandyWorks was an effective workforce management solution, Infor WFM offers more advanced tools and capabilities. Some key differences include enhanced data analytics, improved shift management tools, and better integration with other healthcare systems. The move to a fully cloud-based platform ensures that VUMC can easily scale its operations and improve overall healthcare workforce management.
Conclusion
VandyWorks has played a crucial role in revolutionizing workforce management at Vanderbilt University Medical Center (VUMC) and beyond, providing healthcare institutions with powerful tools to optimize staffing, reduce errors, and improve employee satisfaction. With its user-friendly features like self-scheduling, shift trading, and mobile access, VandyWorks has streamlined complex scheduling processes, contributing to more efficient hospital operations.
The transition to Infor Workforce Management (WFM) further enhances these capabilities, bringing advanced cloud-based solutions that offer scalability, data analytics, and improved integration with other systems. As the healthcare industry continues to evolve, solutions like VandyWorks will remain at the forefront, ensuring that healthcare providers can meet the increasing demand for flexible, efficient, and reliable workforce management systems.
Frequently Asked Questions
How can I access VandyWorks?
Employees can access VandyWorks through the VandyWorks login on the web or through the VandyWorks mobile app, providing easy access to schedules and management tools.
Can I trade shifts using VandyWorks?
Yes, VandyWorks offers shift trading tools that allow employees to swap shifts with colleagues, ensuring flexibility and optimal staffing.
How does VandyWorks help manage time-off requests?
VandyWorks provides an intuitive time-off management system where employees can submit and track leave requests, and managers can approve them in real-time.
What is the transition from VandyWorks to Infor WFM?
VUMC has transitioned to Infor Workforce Management (WFM) to gain access to more advanced features, including improved analytics, scalability, and a cloud-based platform for better workforce management.
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